Birthday party planning checklist

3 to 4 weeks before

• Set the date and a budget
• Decide on a theme or keep it simple
• Make the guest list
• Choose the venue or plan the space at home
• Send invitations with date, time, address and RSVP date

2 weeks before

• Ask guests about allergies and dietary needs
• Plan the menu, the cake and the drinks
• Order the cake
• Plan entertainment: games, music or activities
• Buy or order decorations
• Arrange help for setup and cleanup

1 week before

• Confirm the final headcount
• Buy non-perishable food and drinks
• Prepare party favours or activities
• Make a playlist
• Confirm bookings with the venue or any entertainers

The day before

• Prepare as much food as possible
• Clean and tidy the space
• Decorate
• Chill drinks
• Charge the camera and phones
• Wrap the gift if you are giving one

Party day

• Pick up the cake
• Set out food, drinks, plates and cutlery
• Put out rubbish and recycling bags
• Welcome guests and introduce people to each other
• Take photos
• Serve the cake and sing

After the party

• Clean up
• Pack leftovers for guests to take home
• Write down the gifts so you can send thanks
• Send thank-you messages